Put a meeting to work

Jinn has read the meeting for you. On its own that changes nothing — a good summary nobody acts on is a good summary nobody acts on. What changes things is the five minutes afterwards, while you still remember the room. Those five minutes are the difference between a meeting you can use in a month and one you’ll scroll past without opening.

Correct the write-up and the transcript

Right now you’re the only person who can tell where the agent got it wrong: the name it misheard, the suggestion it recorded as a commitment, the decision it read backwards. Next week nobody will be able to tell, including you. Correct the write-up and correct the transcript. What you fix in a write-up is what everyone reads from then on. Edits to the transcript go further — every agent you ask afterwards reads the corrected text, and so does search. Both are on the recording’s page; see reviewing a meeting. This is the one step that can’t be done later by somebody else.

Tag the two or three moments you’ll want back

Not everything. Three moments is a good meeting’s worth:

• where the client said what they really wanted, as opposed to what they asked for
• where a date or a number was agreed out loud
• where someone named a risk nobody wrote down

What you get for it comes later. A tag is a filter on search: narrow a search to pricing and you land on the passages you marked, across every meeting, instead of on whole recordings you then have to scan. Everything you tagged in one recording is also collected on its Tags tab, so a month from now you can see what mattered without replaying the conversation. That’s what makes the second month of using Jinn worth more than the first, and tagging a passage is two clicks.

Send the parts that belong somewhere else

A decision belongs in Jinn. A to-do belongs where your team tracks work. Copy the action items into your tracker and leave the reasoning here. That division holds up: the tracker answers who is doing what, and Jinn answers why we decided this — the question that gets asked six months later and that no tracker can answer.

Get the meeting written up for someone else

You rarely need the meeting only for yourself. The developer wants the conditions the feature has to meet, the account manager wants what the client actually asked for, and you want the decision and why it went that way. You don’t have to write it three times. Ask for the same recording to be read again through a different lens, and a second write-up appears beside the first, done for that reader — no new meeting, no re-listening — click Add agent on the recording.

Check the project it landed in

A recording in the wrong project is read by the wrong agents and searched by the wrong people. If it landed somewhere odd, move it now — Move to project, in the recording’s row menu. See projects.

Then leave it alone

That’s the point of the five minutes. Once a meeting is corrected, tagged and filed, you stop carrying it — you don’t have to remember it, summarise it for anyone, or keep the tab open. In a month, when somebody asks what was decided about pricing, you won’t remember which call it was. You won’t need to — search finds it by what was said.

Where to go next