Workspace settings

Most of what a workspace shares lives in its settings: the name everyone sees, the tags and properties every recording and doc can carry, and the storage they all draw on. You’ll come here rarely, but every project in the workspace leans on what’s set here. Open Settings, then look under Workspace on the left. The sections there are Preference, Properties, Tags, Members, Storage and, for owners and admins, AI Providers. Members are covered in people and access, and AI Providers in How your AI is powered. This page is the rest.

Rename the workspace

Preference → Workspace profile holds the workspace’s name and picture. Type the new name under Workspace name and click Save; click the picture to replace it, or remove it. Everyone in the workspace sees the change. Only the owner can do either. Everyone else sees the same fields, greyed out.

Keep the tags in one place

Tags are the labels your team sorts its work by — client, hiring, Q3. Jinn has one list of them per workspace, and Tags is a place from where you can manage them:

• Add a tag. Click New tag, type the name, pick a colour, and click Create. It’s available on every recording and doc in the workspace straight away.
• Rename or recolour one. Click Edit beside it, change it, and click Save. The change shows everywhere the tag is already used.

Each tag shows how much it’s used — On 12 items, or Not used yet — which is the quickest way to spot the ones nobody picks. Anyone in the workspace can add and edit tags. There’s no way to delete a tag. Rename one that’s wrong instead.

Shape the properties

Properties are the fields a recording or doc carries besides its content: a date, a number, a checkbox, a line of text. Jinn keeps one list of them for the whole workspace, so a field added here can be filled in on any recording or doc, from Add property in its panel. Open Properties to see the list and how many docs use each one.

See how much storage you use

Storage shows Workspace storage: a bar with the space used so far against what the workspace has. Recordings count towards it. Everyone in the workspace can see the bar. Owners and admins also get the list of files nothing uses any more, under Unused blobs: images and attachments left behind by docs that were edited or deleted. Select the ones you don’t need, or Select all, and click Delete.

Leave or delete the workspace

The bottom of Preference has one button, and which one depends on your place in the workspace.

• Leave workspace, for everyone but the owner. Jinn asks first, because after you leave you can’t open anything in the workspace any more.
• Delete workspace, for the owner. Jinn asks you to type the workspace’s name before the button works, because this one removes every project, recording and doc in it for everyone, and it can’t be undone.

Where to go next